In this section we will look at techniques for setting clear and achievable goals, and at methods for prioritizing tasks and managing distractions.
Start by getting an overview, the big picture. For example, make sure you know what you need to do this semester. Look at your module guides, course handbooks etc. Find out what you will be doing during the semester and note the key dates such as exams and assessed work deadlines.
Make a schedule for the semester with these dates and deadlines. For example:
This helps you to keep the big picture in mind and not forget what you have to do in the different modules.
When you set your goals, don’t be too ambitious, but don’t make your targets too easy either. Choose goals carefully, making sure they are actually necessary. It’s also important to be very clear what exactly the goal is and how you are going to judge whether you have achieved it or not. This can all be boiled down to “SMART”, which stands for:
It is important to decide which tasks to do first and which should be left till later. The Priority Grid (also called “Eisenhower Matrix”) is a tool that helps you prioritize your tasks based on their level of urgency (i.e. time) and importance. It is divided into four quadrants:
By placing each task into one of these four boxes, you can quickly identify which tasks you should focus on first and which tasks can be delayed.
Another tool you can try is ABC Prioritization, this is a simple but effective tool that helps you prioritize your tasks based on their importance. The tasks are divided into three categories:
This tool can help you to focus on the most important tasks and avoid getting bogged down in less important tasks.
Both of these tools help you to focus on the most important and urgent tasks and avoid getting overwhelmed by a long list of tasks. By using these tools, you can prioritize your tasks and manage your time more effectively, which can help you to achieve your academic and personal goals.
Do one for the week overall, then do one every day. Make the tasks small by breaking big tasks into their smaller components. Tick off a task when you have done it. You can use pen and paper or there are special apps or calendars.
If you don’t complete a task on a certain day, put it on the list for the next day. If you find that there is an item on your list that you are repeatedly putting off to the next day, ask yourself why this is and try to fix it.
Another tip is to put on your list something like “Think about task X”, or “Find a book about Task X” so that you are making a start on the task, but not putting yourself under a lot of pressure by trying to actually do the task itself. This is a way to break the ice and get things moving with the task.
