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LLR for Academics

Open Access

Open Access

Open Access enables your research outputs to be read, downloaded and mined for text and data for free. LSBU's Open Access repository is LSBU Open Research. This is a full text repository, meaning that every record has a text attached. All outputs on the repository are easily and freely accessible to the global public.

LSBU's Open Access Policy requires LSBU academics to upload the accepted manuscript of any research publication within three months of the acceptance date into the repository. All your research needs can now be addressed in one place:  Research and Enterprise Manager (HAPLO), and this is where you can create a record, and upload your research to be displayed on the repository.  

Why Open Access is Important

Increased visibility benefits society and the wider economy

Easy access on our public facing repository, LSBU Open Research, which is indexed by search engines and is free to access for anyone, allows people from all backgrounds to benefit from good research conducted in our institution

Increased readership, usage and impact

Recent research found that there was a 15% increase in readership of a journal copy of a paper when deposited in an Open Access repository. Researchers from all over the world can have full access to your work without journal subscriptions. This helps LSBU to maximise its real world impact.

Encourages transparency, reproducibility and collaborations

Openness about the processes ensures clarity and trust in the research. For example, your data can be shared on our repository

Research Excellence Framework

Uploading your work to an institutional repository in a timely manner ensures compliance with the REF Policy, and means that your work can be submitted to the next REF.

Uploading Your Work

Uploading Your Work


You must upload your research publications to Research and Enterprise Manager (Haplo) in order for them to appear on LSBU Open Research. The Open Access Team will check your output record for you, ensuring you have uploaded the correct version, and that you have included all the information needed. We will also apply any licences and embargo periods that are applicable on your behalf.

  • You must add the final accepted author manuscript within three months of acceptance for publication. Please do not upload the published PDF unless you have confirmation that the output is in an Open Access journal

  • LSBU Open Research is a full text repository, so records will need to have a manuscript deposited to be made available

  • We cannot accept proofs of published versions of your research for copyright reasons.

  • ResearchGate and are not REF compliant so registering your research there won't comply with REF or LSBU policy

  • The onus is on the author to ensure that their paper is correctly uploaded to the repository - do it as soon as you can to avoid your paper being non-compliant


Uploading your work is simple. As soon as your publication is accepted, create a record and upload your accepted manuscript.LSBU Open Research Home Page

  1. Go to  Research and Enterprise Manager (Haplo)  and log in with your usual LSBU username and password

  2. Click “My Research Outputs” on the right-hand side of the screen, then “Add Output”.

  3. Choose the item type, and fill in the form as completely as possible. Then browse to upload the accepted version of your paper, add the acceptance date, and any other information you currently have.

  4. Click “Save” at the top of the page. Once you’re happy with it, click “Deposit”, which will send it to us to check for publisher policies and embargo periods. You must remember to submit your work to the Open Access Team to check, or you risk your output becoming non-compliant. After these checks, your record will be made live on the repository.

For more detailed instructions on how to add your work in Research and Enterprise Manager (Haplo), click here: Uploading Instructions

If you need any assistance with uploading your work, email or book on to one of our monthly Open Access Update Sessions.

Paying for Open Access

Paying for Open Access


Most outputs are made Open Access via the Green route, which means it is free for the academic to publish, and they are allowed to share the accepted version of the paper on a repository, usually with an embargo period set by the publisher.

Publications can also be made Open Access through the Gold route:

  • This sometimes incurs a cost (an Article Processing Charge) to the author or institution

  • The published version is made freely available to the public for no cost, immediately upon publication

  • It usually has a CC BY licence, meaning there’s no restriction on its reuse

LSBU has a small Open Access Fund which can be used to pay for pure Gold journals - see below for more information, and how to apply.

Open Access Fund

  • The charge must be mandatory, and not an optional one

  • The Creative Commons Attribution licence (CC-BY) must be applied, and no other

  • The maximum cost of the APC is £2,500 for a journal article, £3000 for a chapter and £5,000 for a book

  • Only APCs are funded – not submission fees, page or colour charges, conference fees etc.

  • Research must be original, and not reported elsewhere, i.e. not a review or a protocol

  • The corresponding author must be at LSBU

  • The journal/publisher must meet minimum quality threshold - use Think, Check, Submit if you are unsure

Please remember that permission for payment of OA fees has to be sought in advance of submission, and will not be paid retrospectively. For further information, please email

Open Access Fund Request Form

Click the button below to fill in the Open Access Fund Request Form

Open Access Fund Request Form





Transitional Agreements

LSBU has agreements with SageSpringerTaylor & FrancisWiley, and Elsevier allowing LSBU academics to publish their work Gold Open Access for "free" in any of the journals that are included within the agreements. The cost is absorbed by the library, provided that the corresponding author is at LSBU, and allows immediate Gold Open Access. Not all journals are included in these agreements, so please check the spreadsheet below for journals that are eligible, or contact  for more information. Please note that the journals in these agreements are subject to change, so you will need to check these each time you submit in case the journal is no longer included. 

Click the button below for a list of the eligible journals in these publishing deals






Finding an Open Access publisher

You can search for an appropriate Open Access journal for your research by searching the Directory of Open Access Journals (DOAJ). This is a community-curated list of peer-reviewed Open Access journals, around 70% of which do not charge APCs.

Funders and Policy Requirements

You may need to check that you are choosing a journal that conforms to the particular criteria specific to your funder. For example, you may have agreed to publish your work with no embargo, meaning that you will either have to choose a journal that is pure Gold Open Access, or a publisher that allows Green Open Access with no embargo.

You can check this by using Sherpa - search for the journal of your choosing, add LSBU as your institution, and it will tell you whether there is an agreement in place. You can also check whether your choice of journal is compliant with Plan S by using the Journal Checker Tool . If you’re still unsure, please email

Rights Retention Strategy

Strengthening Author Rights at LSBU

LSBU has amended its Open Access policy from 1 July 2023 to strengthen your rights as authors to reuse your work and share it widely immediately on publication. It makes use of a Rights Retention Strategy which prevents publishers restricting your rights. At least sixteen other UK universities have already taken this approach. Library staff have already contacted publishers, and you just need to insert a sentence or two into your manuscripts at submission. Sessions were run in June - slides available here.

What is the Rights Retention Strategy?

RRS is a way for authors to retain useful rights and not just hand them over to publishers, to help them remain compliant with funder and institutional requirements while respecting academics’ freedom of choice in the venue of publication. It is a major component of Plan S from the major coalition of research funders including UKRI and helps advance immediate open access to research findings.

How does it work?

Institutions serve “prior notice” on publishers that a non-exclusive licence exists to share publications by their members. This prior notice trumps any contract or licence terms with a publisher that seeks to restrict or delay access, because it predates them and the publisher was made aware of it. We’ve contacted over 170 publishers giving our prior notice. But we’ll never contact every possible publisher in advance, so authors should insert the form or words below to notify publishers of the existence of LSBU’s licence to share accepted author manuscripts immediately on publication. 

Why is LSBU doing this?

At least 16 UK universities are already enacting RRS and many more are soon to do the same, so we are not alone or even pioneering this approach. RRS builds on the Harvard University approach active since 2008. It helps LSBU simplify compliance with any funder requirements without restricting academic’s choice of publication venue.

What do I need to do?

From 1 July 2023, insert the following in the Funding section of your submission manuscript and covering email if you are in receipt of research funding:

This work was funded by [Funder] [grant number]. For the purpose of open access, the author has applied a Creative Commons Attribution (CC BY) licence to any Author Accepted Manuscript version arising.

If you are unfunded insert the following in the Acknowledgments section of your submission manuscript and covering email:

For the purpose of open access, the author has applied a Creative Commons Attribution (CC BY) licence to any Author Accepted Manuscript version arising.

Where can I get help?

Email if you receive pushback from a publisher, or you are unsure what to do.




ORCID is an independent non-profit organisation that provides a persistent identifier – an ORCID iD – that distinguishes you from other researchers and a mechanism for linking your research outputs and activities to your iD. ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services.


  • Distinguishes you and ensures your research outputs and activities are correctly attributed to you

  • Reliably and easily connects you with your contributions and affiliations

  • Reduces form-filling: you enter data once, have it reused often

  • Improves recognition and discoverability for you and your research outputs

  • Is interoperable: it works with many institutions, funders, and publishers

  • Is persistent: you can use it throughout your research career

  • Having an ORCID iD is also a requirement of many journal manuscript submission systems and grant application forms.

To connect your ORCID to your Research and Enterprise Manager (Haplo) account, please follow these instructions: ORCID authentication instructions. Connecting in this way means that your LSBU and ORCID records will be in sync.

Research Data Management

Research Data Management is part of good research practice, and helps you to look after your data through the life of a project. Many research funders have requirements around sharing data, so it is vital to make sure you are looking after your data safely and reliably so that it can be shared.

LSBU Open Research can be a long-term home for your data as well as your publications. Data can be made available within a range of access settings, depending on the content of the data. You can add data directly, following the Uploading Instructions, just select "dataset" as the type of output. 

We run training on Research Data Management and on Writing a Data Management Plan, details of these courses will be found here. If there is no training coming up then please get in touch. This video from the UK Data Archive may be a helpful introduction to research data management.

Data Management Planning

Instructions for Open Access